LEGAL
Privacy Policy
This Privacy Policy explains how KML Personal GmbH & Co. KG processes personal data in connection with the Drive Germany website and professional driver recruitment programme.
We take the protection of personal data seriously and process personal information in accordance with the General Data Protection Regulation (GDPR) and applicable German data protection law.
LAST UPDATED
October 2026
DATA CONTROLLER
1. Who is responsible for your data?
The controller responsible for processing personal data in connection with Drive Germany is:
KML Personal GmbH & Co. KG
Staffelder Weg 2
13509 Berlin
Germany
Drive Germany is a recruitment programme operated by KML Personal GmbH & Co. KG.
WEBSITE HOSTING
2. Website hosting and technical operation
The Drive Germany website is created and hosted using Framer.
Service provider:
Framer B.V.
Amsterdam
The Netherlands
When the website is accessed, technical information required to deliver, secure and operate the website may be processed.
This may include technical connection and device information such as IP address, browser information, operating system, access time and requested pages where technically required for website operation and security.
The processing is carried out for the purpose of providing a secure and functional website.
Where applicable, the legal basis is Art. 6(1)(f) GDPR. Our legitimate interest is the secure and reliable operation of the Drive Germany website.
FRAMER ANALYTICS
3. Website analytics
We may use the built-in analytics functions provided by Framer to understand general website usage.
According to Framer, its built-in analytics does not use cookies or persistent identifiers and does not store information that identifies individual website visitors.
We currently do not use Google Analytics as part of the Drive Germany website unless this Privacy Policy is updated accordingly.
DRIVE GERMANY APPLICATION
4. Processing of applicant data
When you apply to the Drive Germany programme, we process the information that you provide through the application form.
Depending on the information submitted, this can include:
name
date of birth
email address
telephone number
current city and province
professional truck-driving experience
vehicle types driven
current or previous employer information
professional references
driving licence information
PrDP / PDP information
CV
uploaded driving licence documents
uploaded PrDP / PDP documents
German-language ability
willingness to learn German
willingness to relocate to Germany
willingness to complete the required professional driver qualification
willingness to complete required medical and eyesight examinations
ability to obtain a Police Clearance Certificate
other information voluntarily provided in the application
At the initial application stage we do not request medical diagnoses or detailed medical records.
We also do not initially request the Police Clearance Certificate itself.
Additional documents may be requested later if an applicant progresses through the recruitment, immigration or qualification process.
PURPOSE OF PROCESSING
5. Why we process applicant information
Applicant information is processed for purposes including:
assessing whether an applicant meets the Drive Germany programme requirements
evaluating professional driving experience and qualifications
communicating with applicants
conducting interviews and candidate screening
matching suitable applicants with participating German employers
preparing possible employment
coordinating language training
preparing immigration and visa processes
coordinating driving licence conversion and professional driver qualification
supporting relocation and integration processes
administering the recruitment programme
Submitting an application does not guarantee employment, a visa, immigration approval or relocation to Germany.
LEGAL BASIS
6. Legal basis for processing
Depending on the individual processing activity, applicant data may be processed on the following legal bases:
Art. 6(1)(b) GDPR:
Processing that is necessary in order to take steps at the applicant’s request before entering into an employment or recruitment relationship.
Art. 6(1)(f) GDPR:
Processing based on our legitimate interests in operating an international recruitment programme, assessing applicants, managing recruitment processes and, where necessary, establishing, exercising or defending legal claims.
Where applicable, German employment-data rules, including § 26 BDSG, may also apply.
Art. 6(1)(a) GDPR:
Where an applicant has voluntarily provided specific consent, for example to receive information about future Drive Germany opportunities.
Consent may be withdrawn at any time with effect for the future.
APPLICATION FORM PROVIDER
7. Application form provider – Jotform
The Drive Germany application form is provided using Jotform.
Jotform processes application information on behalf of KML Personal in order to provide and operate the online application form.
This can include:
information entered into the application
uploaded documents
technical information required to provide and secure the form
KML Personal remains responsible for the purposes for which applicant information is collected and used.
Jotform may use approved subprocessors to provide its services.
Where personal data is processed outside the European Economic Area, appropriate safeguards are used where required by applicable data protection law, including recognised transfer mechanisms such as Standard Contractual Clauses or other lawful transfer mechanisms.
RECIPIENTS
8. Who may receive your information?
Within KML Personal, access to applicant information is limited to persons who require the information for recruitment and programme administration.
If an applicant progresses through the programme, relevant information may also be shared with:
prospective German employers
language and training providers
professional driver qualification providers
immigration and relocation service providers
authorities where required for immigration, residence, driving licence or qualification procedures
IT and technical service providers acting on our behalf
Information is only shared to the extent necessary for the respective recruitment or programme purpose.
We will not forward an applicant’s full application to a prospective employer without informing the applicant and, where legally required, obtaining the necessary consent.
FUTURE OPPORTUNITIES
9. Future job opportunities and talent pool
Applicants may voluntarily choose to receive information about future suitable Drive Germany opportunities.
This is optional and has no effect on the assessment of the current application.
Where this option is selected, the legal basis for the additional processing is Art. 6(1)(a) GDPR.
Consent can be withdrawn at any time by contacting:
RETENTION
10. How long do we keep applicant data?
Applicant information is stored for as long as necessary to conduct the relevant recruitment and placement process.
If an application is unsuccessful and no further recruitment process is planned, applicant information will generally be deleted no later than six months after completion of the relevant application process, unless a longer period is required for the establishment, exercise or defence of legal claims or another legal obligation applies.
If an applicant has voluntarily agreed to receive future suitable opportunities, relevant applicant information may be retained in the Drive Germany candidate pool for up to 24 months.
Applicants may withdraw this consent at any time.
Where an applicant enters employment or a separate contractual relationship, different statutory or contractual retention periods may apply.
INTERNATIONAL DATA TRANSFERS
11. International data processing
Drive Germany recruits applicants internationally, including applicants located in South Africa.
Some technical service providers or their subprocessors may operate outside the European Economic Area.
Where KML Personal transfers personal data to recipients in countries without an EU adequacy decision, appropriate safeguards are used where required, such as Standard Contractual Clauses or another lawful transfer mechanism.
DATA SECURITY
12. Data security
KML Personal takes appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
Access to applicant information is restricted to authorised persons and service providers who require access for the respective recruitment or programme purpose.
No method of electronic transmission or storage can guarantee absolute security.
AUTOMATED DECISIONS
13. Automated decisions
Drive Germany does not currently make final employment or programme-selection decisions solely through automated decision-making.
Applications are reviewed by KML Personal and participating employers make their own final employment decisions.
If automated decision-making within the meaning of Art. 22 GDPR is introduced in the future, this Privacy Policy will be updated accordingly.
DATA SUBJECT RIGHTS
14. Your rights
Subject to the applicable legal requirements, you may have the following rights:
right of access to your personal data
right to correction of inaccurate information
right to deletion
right to restriction of processing
right to data portability
right to object to certain processing
right to withdraw consent at any time where processing is based on consent
Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.
Requests regarding personal data may be sent to:
COMPLAINTS
15. Right to lodge a complaint
You also have the right to lodge a complaint with a competent data protection supervisory authority.
The supervisory authority responsible for Berlin-based companies is:
Berliner Beauftragte für Datenschutz und Informationsfreiheit
Alt-Moabit 59–61
10555 Berlin
Germany
Email: mailbox@datenschutz-berlin.de
EMAIL AND CONTACT
16. Contacting us
If you contact Drive Germany or KML Personal by email or telephone, we process the information you provide in order to respond to your request and manage the relevant communication.
Where the communication relates to an application, the information may become part of the applicant record.
UPDATES
17. Updates to this Privacy Policy
We may update this Privacy Policy where necessary to reflect changes to our services, recruitment processes, technology or legal requirements.
The current version will always be published on this page.
LAST UPDATED
October 2026